Managing a team, whether it’s composed of 10 or 100 individuals, isn’t an easy task. Conflicts and clashes can often occur, especially if communication is not effective and this can have a significant negative impact on the productivity of your workplace. Strong leadership is essential if you want to develop an efficient team to accomplish your short- and long-term business goals.
Here are some steps your small business can take to build a cohesive and productive team:
1. Automate and optimize processes
Whatever industry your business operates in, be sure to invest in the right technology and tools to empower people to operate at their optimum efficiency. No matter how niche your business area is, you will be able to find software to support you in automating regular and time-consuming tasks.
Take this unique example of irrigation service software for businesses offering this service to their customers. Find whatever technology is most applicable to you and optimize your internal workflows. By doing so, you can automate less important tasks and allow your team to spend more time focusing on other more important assignments.
As a result, each person on your team won’t have to do menial and repetitive tasks that offer little in the way of value or revenue to the business.
2. Use templated branded documents
Every business, regardless of size, recognizes the importance of template documents that can be repurposed over and over. Jobber for instance offers a free downloadable estimate template that can be fully customized and prompts users to complete all required fields so nothing gets forgotten or omitted. This also helps with consistency and professionalism.
3. Communicate effectively
Effective communication presents a multitude of benefits. For instance, it enables small businesses like yours to achieve a better work environment and become more agile. To communicate effectively, teams need to streamline communication, which involves clarifying each member’s roles and responsibilities. By doing so, each member will have an idea of who’s in charge of specific tasks and who to go to when an issue arises.
Additionally, make sure your team is on the same page on how to update projects––whether it’s via email, project management tools, or a messaging platform.
4. Promote a positive working environment
Now that you know the importance of proper communication, it’s time to focus on your work environment. Did you know that both your small business infrastructure and work environment are important factors in improving team productivity and efficiency? A working environment can dramatically affect how employees feel, perform, and think.
Lots of organizations now follow best practices when it comes to office interior design. This includes ensuring there is bright lighting, comfortable furniture, and leafy greenery.
In addition to the physical setting of your workplace, it’s also equally important to pay attention to the overall environment within the office. Even if you’ve invested in expensive pieces of furniture or fixtures, all of these are going to be futile if there are some toxic employees. The presence of dominating bosses, office politics, and condescending employees will significantly bring down your small business’ productivity and efficiency.
Thus, the moment that you hear of any disruption, address it immediately.
Creating a strong and efficient team for your small business can be likened to baking a cake; the right ingredients (team members) need to be carefully selected and combined together for them to feel empowered and productive.
What you can do is lay the foundation for a positive environment. As a start, you can apply the four steps mentioned above. By doing so, your small business will see a rise in productivity levels as you’re providing team members with the right software and tools, as well as a conducive working environment.